What is a Dedicated Team Model?

A cohesive, well-coordinated team is capable of anything. And in this case, "well-coordinated" is crucial. It can be much trickier to ensure proper administration of temporary staff when software development is outsourced. Unless you implement the paradigm of a dedicated software development team, which has both benefits and drawbacks.

The absence of ongoing collaboration and poor communication have always been the fundamental complaints against IT outsourcing. Some potential clients who want to establish a more long-term relationship with the IT service provider are put off by this one-and-done job approach. To address this, the dedicated team concept was developed.

Let's dive deeper and explore the benefits of adopting a dedicated team model for your next project.

Dedicated Team Meaning

Simply put, a dedicated team model involves a group of skilled professionals working on a client’s project exclusively. These professionals are handpicked based on their expertise, ability to work collaboratively, and commitment to delivering top-quality work. Every member of the team is working together toward a common goal, with a deep understanding of the project's requirements and challenges.

A dedicated project team is a kind of long-term partnership model in which, for instance, a software development agency provides a client with a team for continuous full-time cooperation. It is somewhat comparable to outsourcing. The outsourcing approach provides you with a third-party provider who is entirely in charge of the project and who has its own set of regulations and organizational structure.

With the dedicated team approach, the team and its work are fully under the client's management which places it more in the staff augmentation or outstaffing category. The members of the dedicated team are picked based on the criteria and qualifications for knowledge and experience set forth by the customer. It implies that this team has been specifically chosen for you and is giving your project its undivided attention. The customer is then given a choice between managing the team themselves or assigning that responsibility to a project manager who is more familiar with the team.

Dedicated vs. Time & Material vs. Fixed Price Model

For companies who have a difficult time deciding how to proceed with their project, we’ve compared the three most popular team development models.

When you opt for a dedicated development team, you can be certain of their deep understanding of your goals and priorities. The intimacy level of this approach allies to enabling superior collaboration and, thus, better decision-making. All this means you can expect high-quality work that may not be available through other models.

On the other hand, the time & material model allows companies to scale up or down as needed: paying only for the work being done can be particularly helpful for projects that are difficult to estimate in terms of scope or duration. However, with this model, managing quality control or ensuring a consistent level of expertise across the team can turn into a real problem. Also, because the team is not dedicated solely to a client’s project, expert coordination can be more complex and time-consuming.

The fixed price model is based on a clearly defined set of deliverables and a fixed budget. This is convenient when the project requirements are static, and there is little to no need for ongoing support or maintenance. Still, it may also lead to sacrifices regarding flexibility, scalability, and quality output.

Dedicated Team Model Pros and Cons

The dedicated development team model is taking off lately and for a good reason. The approach offers many merits, especially for large projects.

• Task Focus: since the developers are devoted solely to a client’s project, the inevitable distractions that come with juggling multiple assignments can be avoided. This single-mindedness allows them to give your project the full attention and resources it deserves.
• Adaptability: in a fast-paced development cycle, the ability to pivot and adjust quickly is crucial. Dedicated teams are agile and flexible, capable of changing focus and responding to feedback in real time. Combined, these merits significantly speed up the development process.
• Full Control over the Development Process: with a dedicated team on board, you have more say in how the work is done, who does it, and how decisions are made. This level of control can help ensure that your project stays on track, meets deadlines, and delivers results that align with your vision.
• Collaboration: is probably the most crucial aspect of any IT endeavor. Because the developers and the client work closely together day in and day out, they build solid relationships and trust, which translates into a highly effective collaborative process. More open communication, more idea-sharing, and more problem-solving are just a few of the benefits you can expect when you have a dedicated team on board.
• Continuous Integration: this is the key to keeping your project moving forward and ensuring everything stays on track. Dedicated developers are experts at this, regularly integrating work and tackling obstacles that might otherwise slow down the process. The seamless and streamlined development cycle delivers maximum value and results.

Like every other development model out there, the dedicated team comes with its cons. Firstly, finding the perfect dedicated team can be time-consuming, which can delay the start of the project itself. The task is further complicated if the skills required for the project are highly specialized or rare. This can lead to resource exhaustion in terms of both time and money.

Secondly, while a dedicated team generally possesses specialized skills and experience, it doesn’t mean they will be familiar with the specific needs of the project. If the domain is too complicated, the adaptation process might take more time than expected. Adaptation is vital for the outcome to meet expectations. In case the team is not able to adapt, it can impact the quality of the project and the likelihood of it meeting the deadline.

Thirdly, the expenses related to hiring a dedicated team often exceed the overall costs other options carry, such as outsourcing or employing freelancers. For short-term or small projects, this may not be the most cost-effective solution.

You should carefully weigh all the pros and cons before deciding on the best approach for your project.

Dedicated Project Team Structure Explained

Alright, let's dive deeper into the dedicated project team structure. The structure involves different roles with specialized skills, all working towards a common goal: delivering a successful project.

• First up, we have the front-end engineers responsible for making UI and elements look and function as they should. The user's first impression of your website or app can make or break their experience, so this task is one of the most important.
• Moving on to the back-end engineers who focus on the server components and implement the logic of the business rules paying particular attention to data and web services. This ensures that everything behind the scenes functions as it should.
• QA engineers ensure a bugless user flow. They provide feedback on the functionality of the app and create technical design documents to help deliver smooth UX and prevent any possible roadblocks.
• UX/UI designers collect user insights, prototype, and create a visual representation of the information that the product provides. Their purpose is to make the product usable and accessible to all users.
• DevOps engineers are responsible for the coordination of all the work that is being done by the above-mentioned roles. They focus on creating a trouble-free work environment so everyone can perform their assignments efficiently.
• Business analysts are tasked with connecting the customer and the IT team. They help deconstruct every process at the very beginning to minimize inefficiencies and build an optimal process for the team. Their job is to take the client’s expectations of the end result and turn them into a tangible plan.
• Last but not least, we have the project managers who are responsible for the overall success of the project. They devise a roadmap, carry out check-ups along the way, and ultimately finish the project when everything works correctly.

Who Can Benefit from a Dedicated Development Team

To help you decide whether the dedicated team is a perfect model for your project, let’s review who can benefit from it the most.

1. Startups: with limited resources and tight timelines, startups usually need to design products and solutions that can go to market quickly. A dedicated development team can assist in achieving this by offering the required expertise and resources to build scalable and flexible products.
2. Small and medium-sized businesses (SMBs): SMBs usually do not have the budget to hire a large in-house team. A dedicated project team can grant SMBs the ability to scale their development endeavors without expanding overhead costs.
3. Enterprises: large corporations generally require a large team of experts to handle complex projects. A dedicated team model is ideal for this task. It furnishes enterprises with the necessary expertise and resources to design and maintain complex systems, software, and apps.
4. Developers: experts who operate on the outsourcing-model base can get some sense of ownership and continuity switching to a dedicated development approach. Instead of working on diverse projects for different clients, developers can work on a soe project for an extended period, learning its ins and outs, leading to better results.
5. Product owners: the assurance of quality code and a predictable delivery schedule gives the product owners peace of mind they so desperately need. A dedicated development team allows them to focus on product strategy and other business-related activities rather than constantly handling issues with development itself.

When Dedicated Development Team Model Doesn’t Work

While dedicated development teams offer a plethora of benefits, they are not always the ideal solution for every project. This approach may not always outperform the benefits of an internal team. And in other situations, compared to other outsourcing tactics, it won't offer enough savings. Here are a few illustrative examples of when the model may not work:

• The project may be disrupted by remote work. Despite the many valuable tools and communication platforms, there are occasions when remote cooperation disturbs the working process and prevents the project from moving forward as quickly as it might. This applies to projects where the development team must physically be present, regularly consult with subject matter experts, or use specialized equipment that cannot be shipped to other places.
• An area is too complicated. Due to the difficulty or risk involved in transferring domain expertise for some projects (such as those related to national security), they cannot be assigned to outside vendors.
• The budget for a project is modest and constrained. Due to the modest scope and short duration of small projects, a dedicated team model may not be the ideal option for them.

Key Takeaways

The dedicated development team model provides a sense of ownership and continuity while maintaining a high level of quality and predictability in the development process. If you are looking to take your development efforts to the next level, our dedicated team services may be just what you need.

At Clover Dynamics, we specialize in offering startups and small to medium-sized organizations full-cycle, high-quality, and dependable IT outsourcing services, including discovery service, web browser extensions, and real-time communication solutions. Contact us, and our specialists will help pick the right experts for cutting-edge technology solutions development.